Having simple resource management software sounds too good to be true.
To be able to quickly add resources (contractors, equipment, etc.), and define the availability of each resource sounds like a complicated task. In the past, managers had their own pen and paper system for managing these resources. If you’ve ever worked in the restaurant or retail business and had a shift chart, it tends to look something like that -- a visual display of when people can work, and then filling them in when applicable.
But again, if you've ever worked in the restaurant business or retail, how many times were you scheduled on days that you listed as unavailable?
That's what we mean when we say resource management – the availability of your resources and assigning them to tasks only when they're able to complete them.
Thankfully, the days of pen and paper scheduling are almost gone, but larger businesses still struggle with managing resources in an organized way. That's where resource management software comes in. The real question is, what does having simple resource management software really provide for you? How can it affect your business and the decisions you make? All of these benefits can be distilled down to one word.
It all comes down to power. Simple resource management software gives you the power to understand the resources you have access to. It should be able to tell you who's available, what they're working on, and when they're open for additional work.
This knowledge can help you make informed business decisions such as estimating a start date for a new project or knowing when you'll be able to take on new work.
If your staff is made up of contractors, each of them has their own set of schedules and skills. This can be very challenging to manage but if you had a resource management tool, you could quickly look to see who was available at any given time and determine if they possess the right skills for the task.
The equipment you use to get the job done is also subject to availability. Juggling the schedule of open equipment can be an art form of its own. Sometimes this equipment is mission-critical.
If you don't know when you can use it, then you're completing the project blindly. If someone is using it right at the moment you need it, you could be setting back the project by days or weeks. Being able to quickly see a high-level view of your equipments availability makes for better decisions.
Resource management creates a foundation that task management sits upon. The resources you have available will determine what you can do and when you can do it. Knowing this information is critical to any business.
Do you really want to be making guesses when it comes to setting milestones for projects? You can't provide your client with an accurate start and finish date without knowing who has time to work on their project.
Simple resource management software can save you time and money. It also helps you make money by keeping clients happy and by saving dough on unnecessary resources. It's the foundation that all other project tasks you perform sit upon.
One question still remains. Why haven't you tried a simple resource management platform like Allocate yet? Do you have any questions about the resource management process? We'd be happy to help so feel free to get in touch with us by email or by leaving a comment.